We figure out what to delegate before we recruit anyone
Seven steps, 21 days on average to place, and support for both you and your hire that keeps going after they start.
Free 30-minute call. Free replacement guarantee.
- 1Delegation & Workload Analysis
- 2Role Definition
- 3Talent Matching & Interviews
- 4Handoff Before Day OneDay 21 avg.
- 590-Day Integration
- 6Ongoing Mentorship & Support
- 7Continuity When Something Changes
What happens at each step,
and what you have after it
Every hire starts with our Delegation Blueprint. Recruiting is step three.
Delegation & Workload Analysis
Before we recruit anyone, we dig into your operations. We map out where your time is going, identify what's eating your capacity, and pinpoint the highest-impact tasks to offload first.
What happens
- Founder & team workload audit
- Find the low-value tasks you're still doing
- Spot the bottlenecks and the quickest handoffs
- Decide what to delegate first
The outcome
You'll know exactly what to hand off and what to keep.
Role Definition
We write the role around your agency, your growth goals, and the way your team actually works. You approve it before we recruit anyone.
What happens
- Role scoped to your exact workflows and tools
- Responsibilities, KPIs, and expectations defined
- Aligned to your short and long-term growth goals
- Built to complement your existing team, not duplicate it
The outcome
A written role you've approved, built around your agency.
Talent Matching & Interviews
Vetting is handled for you. We bring you pre-vetted candidates from the Philippines and Latin America, matched for skill, culture, timezone, and communication style.
What happens
- Candidates pre-screened through skills testing
- Culture and communication style assessment
- Facilitated virtual interviews you control
- You choose your team member and we guide the process
The outcome
You meet pre-vetted candidates and pick the best fit.
Handoff Before Day One
Your hire meets their VA Mentor before they start. A handoff call with you then aligns success measures, communication, access, and expectations. If you don't have SOPs, we help you build them here.
What happens
- Your hire meets their VA Mentor before starting
- Handoff call to align success measures, communication, and access
- SOP creation support for key tasks and workflows
- First 30-day milestones defined together
The outcome
Your new team member knows what to do from day one.
90-Day Integration
Structured calls and two-sided check-ins surface access, scope, communication, and workload issues before either side has to escalate them.
What happens
- Structured calls through the first 90 days
- Check-ins with both you and your hire
- Access, scope, and workload issues raised early
- Adjustments made while they're still small
The outcome
Problems are caught before either side has to escalate them.
Ongoing Mentorship & Support
Your Client Success Manager supports your agency while the VA Mentor supports your hire. Each stays accountable to their side of the relationship.
What happens
- VA Mentor for your hire
- Client Success Manager for you
- Quarterly calls to see how the hire is working out
- Bottleneck resolution and expansion into additional roles
The outcome
You and your hire each have someone to go to after day one.
Continuity When Something Changes
If a role or relationship breaks down, we identify what changed, update the role profile, and run the replacement against the job you need now, not the one that just failed.
What happens
- We find out what changed
- The role profile is updated
- Replacement search runs against the updated role
- Free replacement guarantee applies
The outcome
A replacement built for the job you need now.
21 days on average to place.
Get my hire's all-in costThe hire is one event. The system around it is the product.
Most firms hand you a hire and disappear. We stay. You get support as the owner, and your hire gets support of their own.
- Delegation Blueprint
- Before we recruit anyone, we map what to hand off first and turn it into a written role you approve.
- Client Success Manager
- One person who stays with you after the hire starts, not just until they do.
- VA Mentor
- Your hire has their own mentor, so you aren't the only one coaching them.
- Quarterly calls
- Every quarter we get on a call to see how the hire is working out and what to adjust.
Questions we hear all the time
How long does it take to get someone placed?
21 days on average to place. That covers the delegation and workload analysis, role definition, talent matching, interviews, and onboarding prep.
What if a hire doesn't work out?
If a hire doesn't work out, we replace them at no extra cost.
What if I'm not sure what to delegate?
Every hire starts with our Delegation Blueprint, so you know what to hand off. We identify the highest-impact tasks to offload first.
How do you make sure the quality and culture fit are there?
Vetting is handled for you, and culture fit is part of it. We assess communication style, work ethic, and values, not just technical skills. Once your hire starts, they get a VA Mentor. Your hire is a teammate, not a task-runner.
Do I need SOPs before I hire?
No. If you have them, your hire will ramp faster. If you don't, we help you create and tighten SOPs as part of onboarding.
See what your next hire
would cost
Thirty minutes. We'll map the roles worth delegating first and walk through the exact numbers for each one.
Free 30-minute call. Free replacement guarantee.
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