Hire an offshore virtual assistant for your agency
Admin, CRM management, and project coordination. Vetted for marketing agency work, placed in 21 days on average, and paid at cost with no markup on wages.
Free 30-minute call. Free replacement guarantee.
- Time to place
- 21 days on average
- Based in
- Philippines or Latin America
- Pay
- At cost. You set it.
- If it doesn't work out
- Free replacement
The recurring admin nobody owns ends up owned by everyone
CRM updates, list building, uploads, scheduling, and report pulls get passed around your team until someone senior does them. A virtual assistant takes that recurring work off your specialists, so billable people spend their hours on billable work.
Signs it's time to hire a virtual assistant
- Specialists spend hours a week on data entry
- The CRM is out of date
- Recurring tasks get done when someone remembers
- You've listed tasks to delegate, with nobody to delegate them to
- Small requests interrupt your team all day
What your virtual assistant takes off your plate
- Handle data entry, CRM updates, and list building
- Pull reports and keep dashboards current
- Schedule content and upload assets
- Coordinate tasks between team members
- Take on the recurring admin work nobody on your team owns
Every hire starts with our Delegation Blueprint, so the exact task list is built around your agency before we recruit.
Tools they work in
Who hires this role
- Any agency with admin and coordination work piling up
What to look for in a virtual assistant
Junior
1–2 years
Follows written steps for data entry, uploads, scheduling, and list building.
Mid-level
3–5 years
Runs recurring processes without prompting, keeps tools and dashboards current, and coordinates tasks between team members.
Senior
6+ years
Improves the processes they run, writes SOPs for others, and takes on light project coordination.
Where a virtual assistant fits in your agency
- Reports to
- Your operations lead or the team they support. In a smaller agency, you.
- What stays with you
- Decisions and anything that needs judgment about a client
- Access to finances, unless you choose to grant it
- The priorities for their week
- What to measure
- Recurring tasks done on schedule
- Hours your specialists get back each week
- Tasks that come back for correction
The first 90 days
Days 1–30
Takes on a first set of recurring tasks from written instructions, and asks questions as they come up.
Days 31–60
Runs those tasks without reminders and adds the next set.
Days 61–90
Owns a full week of recurring work and documents each process as an SOP.
Interview questions to ask a virtual assistant
You interview and choose who joins your team. These separate people who have done the work from people who can describe it.
- 01Tell me about a recurring task you took over. How did you learn it?
- 02What do you do when instructions are unclear and nobody is online?
- 03How do you keep track of tasks from several people?
- 04Describe a mistake you made and how you caught it.
- 05Which tools have you used for CRM and project management?
- 06How do you decide what to do first when everything is urgent?
The hire is one event. The system around it is the product.
Most firms hand you a hire and disappear. We stay. You get support as the owner, and your hire gets support of their own.
- Delegation Blueprint
- Before we recruit anyone, we map what to hand off first and turn it into a written role you approve.
- Client Success Manager
- One person who stays with you after the hire starts, not just until they do.
- VA Mentor
- Your hire has their own mentor, so you aren't the only one coaching them.
- Quarterly calls
- Every quarter we get on a call to see how the hire is working out and what to adjust.
What it costs, and what you're protected by
Paid at cost
You get one all-in price per hire: your hire's pay, at cost, plus one flat monthly fee from us. No percentage of wages and no hidden fees.
You set the pay
You set what your hire gets paid. We give you the benchmark.
The savings
Up to 70% savings in cost versus hiring the same role in the U.S.
Free replacement guarantee
If a hire doesn't work out, we replace them at no extra cost.
Questions we hear all the time
What's the difference between a virtual assistant and an executive admin?
A virtual assistant covers general admin and coordination across the team. An executive admin supports one person, usually the owner, and works from judgment about that person's priorities.
What should I delegate first?
Every hire starts with our Delegation Blueprint, so you know what to hand off. We identify the highest-impact tasks to offload first.
Do I need written procedures before they start?
No. If you have them, your hire will ramp faster. If you don't, we help you create and tighten SOPs as part of onboarding.
How does pricing work?
You get one all-in price per hire: your hire's pay plus one flat monthly fee from us. No percentage of wages and no markup on what your hire is paid. Your hire is paid at cost, and there are no hidden fees. We walk through the exact numbers for your roles on a call.
What if a hire doesn't work out?
If a hire doesn't work out, we replace them at no extra cost.
Other roles we fill
See what your next hire
would cost
Thirty minutes. We'll map the roles worth delegating first and walk through the exact numbers for each one.
Free 30-minute call. Free replacement guarantee.
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