Roles We Fill

Hire an offshore project coordinator for your agency

Task tracking, follow-ups, and keeping builds and campaigns on schedule. Vetted for marketing agency work, placed in 21 days on average, and paid at cost with no markup on wages.

Get my hire's all-in cost

Free 30-minute call. Free replacement guarantee.

Time to place: 21 days on average
Based in: Philippines or Latin America
Pay: At cost. You set it.
If it doesn't work out: Free replacement

Projects don't stall on the work. They stall waiting for something

A logo file, a login, a round of feedback, an approval. Somebody has to chase each one, and right now it's your account managers or you. A project coordinator keeps the board current and the follow-ups going, so work keeps moving.

Signs it's time to hire a project coordinator

Projects wait on clients for weeks
The board is updated the morning of the status meeting
Account managers spend their days chasing assets
Launch checklists get skipped
You ask for status and get three different answers

What your project coordinator takes off your plate

Keep project boards current and tasks assigned
Chase assets, approvals, and feedback from clients
Schedule kickoffs, reviews, and launches
Run QA checklists before work goes out
Send status updates so account managers don't have to ask

Every hire starts with our Delegation Blueprint, so the exact task list is built around your agency before we recruit.

Tools they work in

ClickUpAsanaTrelloSlackGoogle WorkspaceLoom

Who hires this role

What to look for in a project coordinator

Junior

1–2 years

Updates boards, sends reminders, books meetings, and files assets where they belong.

Mid-level

3–5 years

Runs kickoffs and QA checklists, chases approvals firmly, sends status updates, and flags risks early.

Senior

6+ years

Moves into project management: planning timelines, balancing workloads, and improving how projects run.

Where a project coordinator fits in your agency

Reports to: Your project manager or head of delivery. In a smaller agency, you.
What stays with you: Dates you commit to with clients
Priorities when projects compete
Scope decisions
What to measure: Days projects spend waiting on a client
Tasks with an owner and due date
Status updates sent on schedule

The first 90 days

Days 1–30
Learns your tools and current projects, and takes over board updates and reminders.
Days 31–60
Owns follow-ups, scheduling, and QA checklists for active projects.
Days 61–90
Sends weekly status to you and to clients, and tidies your project templates.

Interview questions to ask a project coordinator

You interview and choose who joins your team. These separate people who have done the work from people who can describe it.

01A client hasn't sent content for two weeks. What do you do?
02How do you keep a board accurate when people don't update it?
03What goes into a status update?
04How do you run a pre-launch checklist?
05Tell me about a deadline you saved.
06How do you follow up with someone senior who isn't responding?

The AgencyReady System

The hire is one event. The system around it is the product.

Most firms hand you a hire and disappear. We stay. You get support as the owner, and your hire gets support of their own.

Delegation Blueprint: Before we recruit anyone, we map what to hand off first and turn it into a written role you approve.
Client Success Manager: One person who stays with you after the hire starts, not just until they do.
VA Mentor: Your hire has their own mentor, so you aren't the only one coaching them.
Quarterly calls: Every quarter we get on a call to see how the hire is working out and what to adjust.

What it costs, and what you're protected by

Paid at cost

You get one all-in price per hire: your hire's pay, at cost, plus one flat monthly fee from us. No percentage of wages and no hidden fees.

You set the pay

You set what your hire gets paid. We give you the benchmark.

The savings

Up to 70% savings in cost versus hiring the same role in the U.S.

Free replacement guarantee

If a hire doesn't work out, we replace them at no extra cost.

How our pricing model works

FAQ

Questions we hear all the time

What's the difference between a project coordinator and a project manager?

A coordinator keeps an existing plan moving. A project manager makes the plan and decides priorities. Smaller agencies often start with a coordinator.

Can they contact our clients directly?

Yes, for assets, approvals, and scheduling, if you include it in the role. Many agencies find clients respond faster to a consistent, polite chaser.

Can this role grow into project management?

Often, yes. A good coordinator who learns your delivery process is a natural candidate for a project manager seat.

How does pricing work?

You get one all-in price per hire: your hire's pay plus one flat monthly fee from us. No percentage of wages and no markup on what your hire is paid. Your hire is paid at cost, and there are no hidden fees. We walk through the exact numbers for your roles on a call.

What if a hire doesn't work out?