Roles We Fill

Hire an offshore project manager for your agency

Timelines, task assignment, and keeping every deliverable moving. Vetted for marketing agency work, placed in 21 days on average, and paid at cost with no markup on wages.

Get my hire's all-in cost

Free 30-minute call. Free replacement guarantee.

Time to place: 21 days on average
Based in: Philippines or Latin America
Pay: At cost. You set it.
If it doesn't work out: Free replacement

Work isn't late because your team is slow. It's late because nobody owns the schedule

Tasks sit unassigned, approvals stall, and you find out a launch slipped when the client asks about it. A project manager owns the board, the dates, and the follow-up, so deliverables move without you chasing them.

Signs it's time to hire a project manager

You run the standup, and you're the only one who knows what's due
Deadlines move without anyone telling the client
Specialists wait days for content or approvals
The project board is out of date within a week
New projects start without a written scope

What your project manager takes off your plate

Own the project board and keep every task assigned and dated
Run standups and chase blockers before they become missed deadlines
Scope new projects and set realistic timelines
Coordinate designers, developers, and writers across accounts
Document workflows as SOPs as they go

Every hire starts with our Delegation Blueprint, so the exact task list is built around your agency before we recruit.

Tools they work in

ClickUpAsanaMonday.comTrelloNotionSlack

Who hires this role

What to look for in a project manager

Junior

1–2 years

Keeps the board current, sends reminders, books meetings, and chases outstanding items.

Mid-level

3–5 years

Plans projects, sets realistic dates, runs standups, removes blockers, and keeps clients informed about progress.

Senior

6+ years

Manages several projects and people at once, improves how your agency delivers work, and forecasts capacity.

Where a project manager fits in your agency

Reports to: Your head of operations or delivery. In a smaller agency, you.
What stays with you: What gets sold, and for how much
Final say on priorities when two clients collide
Hiring and performance decisions
What to measure: Projects delivered on the original date
Tasks with an owner and a due date
Status questions you have to ask

The first 90 days

Days 1–30
Learns your tools and current projects, and takes over the board and the standup.
Days 31–60
Owns timelines for active projects and reports status to you weekly.
Days 61–90
Scopes new projects and documents your delivery process as SOPs.

Interview questions to ask a project manager

You interview and choose who joins your team. These separate people who have done the work from people who can describe it.

01A designer says the deadline can't be met. What do you do next?
02How do you plan a project when the scope is still vague?
03Show me how you'd set up a board for a website build.
04Two clients need the same developer this week. How do you decide?
05How do you tell a client their launch is going to be late?
06What do you do when someone on the team keeps missing their dates?

The AgencyReady System

The hire is one event. The system around it is the product.

Most firms hand you a hire and disappear. We stay. You get support as the owner, and your hire gets support of their own.

Delegation Blueprint: Before we recruit anyone, we map what to hand off first and turn it into a written role you approve.
Client Success Manager: One person who stays with you after the hire starts, not just until they do.
VA Mentor: Your hire has their own mentor, so you aren't the only one coaching them.
Quarterly calls: Every quarter we get on a call to see how the hire is working out and what to adjust.

What it costs, and what you're protected by

Paid at cost

You get one all-in price per hire: your hire's pay, at cost, plus one flat monthly fee from us. No percentage of wages and no hidden fees.

You set the pay

You set what your hire gets paid. We give you the benchmark.

The savings

Up to 70% savings in cost versus hiring the same role in the U.S.

Free replacement guarantee

If a hire doesn't work out, we replace them at no extra cost.

How our pricing model works

FAQ

Questions we hear all the time

What's the difference between a project manager and a project coordinator?

A project manager plans the work and makes calls on priorities and dates. A project coordinator keeps an existing plan moving: updating boards, chasing approvals, and scheduling. Smaller agencies often start with a coordinator.

Will they work in our project tool?

Yes. Your hire works in the tool you already use, such as ClickUp, Asana, or Monday.com, so the history stays with you.

Can a project manager also handle client communication?

For project updates, yes. For the wider relationship, most agencies pair them with an account manager or keep that with the owner.

How does pricing work?

You get one all-in price per hire: your hire's pay plus one flat monthly fee from us. No percentage of wages and no markup on what your hire is paid. Your hire is paid at cost, and there are no hidden fees. We walk through the exact numbers for your roles on a call.

What if a hire doesn't work out?