Hire an offshore executive admin for your agency
Inbox, calendar, follow-ups, and everything that pulls you out of deep work. Vetted for marketing agency work, placed in 21 days on average, and paid at cost with no markup on wages.
Free 30-minute call. Free replacement guarantee.
- Time to place
- 21 days on average
- Based in
- Philippines or Latin America
- Pay
- At cost. You set it.
- If it doesn't work out
- Free replacement
The work that keeps landing on you isn't client work
It's the inbox, the calendar, the follow-ups after sales calls, the invoices, and the CRM nobody else updates. None of it is hard and all of it is yours by default. An executive admin takes the recurring admin so your hours go to sales, strategy, and your team.
Signs it's time to hire an executive admin
- You answer email at night to keep up
- Follow-ups after sales calls go out late, or not at all
- Invoices are sent when you remember them
- You schedule your own meetings
- You are the one updating the CRM
What your executive admin takes off your plate
- Manage your inbox and calendar
- Prep meetings and send follow-ups
- Handle invoicing, collections reminders, and vendor admin
- Keep your CRM and pipeline up to date
- Run recurring personal and business errands off your plate
Every hire starts with our Delegation Blueprint, so the exact task list is built around your agency before we recruit.
Tools they work in
Who hires this role
- Any agency where the owner is the bottleneck
What to look for in an executive admin
Junior
1–2 years
Handles scheduling, inbox sorting with clear rules, data entry, and travel. Works best from a written list of what to do in each situation.
Mid-level
3–5 years
Manages your inbox with judgment, preps you for meetings, sends follow-ups in your voice, and keeps invoicing and collections reminders on schedule.
Senior
6+ years
Runs projects on your behalf, manages vendors, drafts communications, and decides what does and doesn't need to reach you.
Where an executive admin fits in your agency
- Reports to
- You.
- What stays with you
- Decisions, and the sales conversations themselves
- Hiring and firing
- What they can approve or spend without asking you first
- What to measure
- Hours a week you spend in your inbox
- Follow-ups sent within a day of a meeting
- Invoices sent on schedule
The first 90 days
Days 1–30
Shadows your inbox and calendar, learns your rules, and takes over scheduling and follow-ups.
Days 31–60
Takes over inbox triage and meeting prep. You check in every day.
Days 61–90
Runs the recurring admin without being asked. The daily check-in becomes weekly.
Interview questions to ask an executive admin
You interview and choose who joins your team. These separate people who have done the work from people who can describe it.
- 01Tell me about a time you had to decide whether to interrupt the person you supported.
- 02Here are ten emails. Which ones do I need to see today?
- 03How do you keep track of what you're waiting on from other people?
- 04What did the last executive you supported do that made your job harder?
- 05A client asks to move a meeting into a slot that clashes with a team meeting. What do you do?
- 06Which tools have you used to manage someone else's inbox and calendar?
The hire is one event. The system around it is the product.
Most firms hand you a hire and disappear. We stay. You get support as the owner, and your hire gets support of their own.
- Delegation Blueprint
- Before we recruit anyone, we map what to hand off first and turn it into a written role you approve.
- Client Success Manager
- One person who stays with you after the hire starts, not just until they do.
- VA Mentor
- Your hire has their own mentor, so you aren't the only one coaching them.
- Quarterly calls
- Every quarter we get on a call to see how the hire is working out and what to adjust.
What it costs, and what you're protected by
Paid at cost
You get one all-in price per hire: your hire's pay, at cost, plus one flat monthly fee from us. No percentage of wages and no hidden fees.
You set the pay
You set what your hire gets paid. We give you the benchmark.
The savings
Up to 70% savings in cost versus hiring the same role in the U.S.
Free replacement guarantee
If a hire doesn't work out, we replace them at no extra cost.
Questions we hear all the time
What's the difference between an executive admin and a virtual assistant?
An executive admin supports one person, usually the owner, and works from judgment about that person's priorities. A virtual assistant covers general admin and coordination across the team. If you are the bottleneck, start with an executive admin.
How much access do I have to give?
Enough to do the job. Most owners start with their calendar and delegated inbox access, then add more as trust builds. Tool access and expectations are set as part of the handoff before day one.
Can they handle invoicing and collections reminders?
Yes, that is common for this role. You decide what they can send and approve. They keep it on schedule.
What if I'm not sure what I'd hand over?
Every hire starts with our Delegation Blueprint, so you know what to hand off. We identify the highest-impact tasks to offload first.
How does pricing work?
You get one all-in price per hire: your hire's pay plus one flat monthly fee from us. No percentage of wages and no markup on what your hire is paid. Your hire is paid at cost, and there are no hidden fees. We walk through the exact numbers for your roles on a call.
What if a hire doesn't work out?
If a hire doesn't work out, we replace them at no extra cost.
Other roles we fill
See what your next hire
would cost
Thirty minutes. We'll map the roles worth delegating first and walk through the exact numbers for each one.
Free 30-minute call. Free replacement guarantee.
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